CACTUS AND SUCCULENT SOCIETY OF SAN JOSE
August 2018 Board of Directors Meeting Minutes
Members present: Sonia D., Gary S., Kathi C., Joyce Mc., Wes Mc., Svetlana B., Monica M., Dan M.
- Spring Show and Sale
- Sonya handed out P&L
- Sales tax took profit from 16K to 9K
- Zelle is suggested as possible option for vendor payments
- End of Year Awards
- Joyce will create ballot for Club Member Choice
- Option 1: blank ballot
- Option 2: slate of candidates with or without description with a blank for write-in
- 7-8 candidates must be members in good standing
- only members of the club will be invited to vote
- Mini Shows
- Categories of "______ plants and/or your choice" is perhaps too ambiguous?
- Monterey club has a "show and tell" option equivalent to our "something special"
- September Show and Sale
- Voting and entry form - concern that plants closest to the door get the majority of votes
- Possible solutions:
- Reminding voters to spread out their choices
- Dot distribution is at other end of the room
- 10 votes per person
- no specific divisions
- insist on list of plants for each participant (printed clearly)
- if not on the list, data not entered and therefore not counted
- ribbons still distributed
- rent 5 additional tables for the people in check-out line
- Peterson hours:
- F 15:30 - 21:00
- S 7:00 - 18:00
- S 8:00 - 17:30
Board Matters
- Mark Womack moving out of state which leaves an opening for other members to join after-meeting clean-up and Board
- Dan, Monica and Joe will continue to help with clean-up
- Bylaws limit president term to 2 years - Sonia’s term almost up. The Board should start looking seeking someone to fill the position.